Youth Specialties Blog

Questions That Will Help You Plan A Mission Trip

By Youth Specialties on October 19 2014 | 0 Comments

We are so fortunate to know youth workers like Coby Cagle that are doing great work in youth ministry and are willing to share guest blog posts like the one below.  

Grateful for the original photo by Carasc6.

Even though summer just ended, it’s already time to start planning for next summer’s mission trip. Poor planning can turn a sweet mission trip sour very quickly. To help you get started on the right track, I’ve compiled a list of questions that you should answer in order to plan a mission trip. (Need more guidance? Try reading my previous post HERE on the necessity of cultivating a healthy mission trip purpose and posture before you start on these questions.)

1. Where are we going?

In his book The Monkey and the Fish, Dave Gibbons asks three questions that I think can be used to help answer this question. Where is Nazareth (i.e. Where are the marginalized?)? Where is my pain? What’s in my hand? If you choose to use an organization to organize your trip for you, skip to question 7, How much should I charge?

2. How will we get there?

Check your church’s insurance policy to confirm the type of vehicles you can drive and the age requirement of drivers. When traveling with large groups, research restroom stops that can handle the traffic. Also, ensure that each van has a small first aid kit and a fire extinguisher.

3. Where will we sleep and shower?

Check with area churches to see if your kids can sleep on the floor for free. Ensure that the building has adequate arrangements for co-ed groups. If the building doesn’t have a shower facility, find a local community center or public pool.

4. What will we eat?

Find a volunteer to coordinate the meals. Make sure you have two snacks scheduled in addition to the standard meals. If you don’t have a kitchen, consider providing continental breakfasts, sack lunches, and alternate going out for dinner with meals you can grill at a park. I use the food planning chart from Youth Specialties to help plan portions.

5. What will I teach?

Your programming will be birthed out of your purpose, your posture (again, see my last post HERE ) and your responses to Dave Gibbons’ questions. Ensure that the participants are learning about the context in which they are serving in addition to the biblical themes for the week.

6. What will we do?

Coordinate work projects with local agencies that are addressing the needs of “Nazareth” in a healthy manner.

7. How much should I charge?

Try using the spreadsheet I use to determine how much I need to charge per student (grab it HERE).

8. What leaders will attend?

I try to have a 1 to 7, adult to kid ratio on my trips. Prepare your leaders mentally, emotionally, and spiritually for the trip.

9. How will you promote the trip?

Start visioning for your trip 15 months in advance. Announce the trip as soon as the previous one is completed and keep marketing it during fall programming. Start the registration process in January or February to ensure that you have enough time to raise funds.

10. What else do I need?

Make sure you have a large medical kit and a person on the trip who can administer medications. The form that I use (grab it HERE) gives permission and instructions on medications. Tell a handful a people to take plenty of photos. Finally, make sure you fill out a post-event form so you can learn from the experience (view mine HERE).

The good folks at FPC San Antonio gave me permission to share an excellent event planning worksheet that they created. I use it to help my interns plan events. It provides structure around many of these questions. Check it out HERE!

Just to make sure you didn't miss any of the documents I mentioned above, here's a quick review of those four again:

- Mission Trip Budgeting Example - CLICK HERE
- Medication Permission form - CLICK HERE
- Post Event Recap Form - CLICK HERE
- Event Planning Form - CLICK HERE


Coby Cagle lives with his wife and two kids in Seattle, WA. He is the Youth Pastor at Quest Church and you can follow his meanderings on faith, family, and life at

By Youth Specialties on October 19 2014 | 0 Comments

Trending This Week (Oct 17)

By Jacob Eckeberger on October 16 2014 | 0 Comments

Every Friday we pull our favorite links from across the inter-webs. This week's trending links include a great perspective on working with students on the autism scale, looking at the power of storytelling in youth ministry, thoughts for volunteering well, and plenty of fuel for your procrastination. 


Blogs From This Week

Josh Griffin (@JoshuaGriffin) shares some of his best youth ministry ideas - CLICK TO VIEW

We gave a recap of our favorite moments from NYWC Sacramento - CLICK TO VIEW

Blogs From Other Great Youth Workers This Week

Julia Wilburn shares a great post about ministering to students on the autism scale: "Wandering Arcade" - CLICK TO VIEW

Morf Magazine posted a great look at how storytelling connects with students: "The Power of Storytelling in Youth Ministry" - CLICK TO VIEW

Rob Trenckmann (@RobTrenckmann) wrote a helpful reminder: "4 Essential Questions About Risk" - CLICK TO VIEW

Bill Nance (@BillNance79) put together a great post you can forward on to your volunteer team: "Two Thoughts For Volunteering Well" - CLICK TO VIEW

The good folks over at @YMManagement passed along this great find: "7 Things You Need to Stop Doing to be More Productive" - CLICK TO VIEW

Fun Things To Fuel Your Procrastination

Rediscovered slides show victorian era folks knew how to get silly in front of the camera - CLICK TO VIEW

Jay Cutler’s left handed pass hits ref and this guy added a Homer Simpson laugh - CLICK TO VIEW

A 1200 pound pumpkin gets dropped onto a van - CLICK TO VIEW

The best/weirdest way to end a jazz tune - CLICK TO VIEW

A Kid strikes some diva poses on live tv - CLICK TO VIEW

By Jacob Eckeberger on October 16 2014 | 0 Comments

National Youth Ministry Networking Day!

By Youth Specialties on October 15 2014 | 4 Comments

Today is the National Youth Ministry Networking Day!

All over the U.S., youth ministry networks are gathering today for a time of prayer, encouragement, and connection. We are so excited to have been able to co-host a special part of NYMND with a live-stream webcast with Doug Clark and Wayne Morgan from the National Network of Youth Ministries. You can rewatch the live-stream HERE or in the video below...

Now that the live-stream is over, here are some simple ideas Doug Clark put together to help continue the conversation with your youth ministry network gathering...

Pray for each other.

Pray together in small-groups, one-on-one, or altogether. Share simple requests and pray for each other’s needs. This builds trust. How about trading business cards and praying for the person whose card you have until your network meets again?

Pray for the teenagers in your community.

Lift up the needs of students by name. Pray for each school you serve. This focuses your network outward.

Pray for your network’s future.

Ask God to direct you how you can be better together. Don’t let today be the only day you meet!

Discuss what's coming up that everyone needs to know about. 

Be sure to mention upcoming events that are important for all the ministries represented in the group. Have a table for those who have brought fliers for an event so that everyone can grab the information but don't use the whole time making announcements. 

Discuss a youth ministry topic that might make you a better youth leader.

You might be the best resource for someone else in the room! Pool your wisdom about working with parents (or your senior pastor), balancing your life/ministry, curriculum ideas, working with your volunteer leaders, getting access to schools, etc. 

Hang out!

As your schedule allows, either where you are meeting or at Starbucks or a restaurant, spend some time getting to know each other. Life is about relationships. You need each other, and you’re better together!

Plan to meet again.

Don’t be a one-hit wonder! Most local networks around the country meet about once a month. Before you leave, have everyone agree on when and where your next meeting will be, and put it on their calendars. Will you have food? Who will lead? Suggestion: pick 2-3 people as a “lead team” to plan the details. Get everyone’s contact information before they leave.

For long-range planning, check out Mike De Vito’s article, “Eleven Good Meetings". 

Put your group on the map!

Before you’re done today, have someone register your group at and It only takes a few minutes, and it will allow Youth Specialties and the National Network to serve you better.

Remember, YS and NNYM are co-sponsoring “Build a Healthy Network” – a free one-hour webinar – on October 23 at 1:00p Eastern time. Go to or to learn how to sign up. 

By Youth Specialties on October 15 2014 | 4 Comments

A Recap of NYWC Sacramento

By Jacob Eckeberger on October 15 2014 | 0 Comments

Our hearts are still overflowing with encouragement from our time with youth workers at the National Youth Workers Convention in Sacramento. From October 2-5, about 2,000 youth workers poured into the Sacramento Convention Center for a weekend of prayer, inspiration, and seeking out what God might be illuminating in our hearts and in our ministries. Here are some highlights that are still resonating in our minds this morning…

Intensives kicked off Thursday afternoon with hundreds of youth workers talking through complicated topics like helping hurting kids, how to connect with students that have tough questions, walking with LGBT youth, building a healthy family and a healthy ministry, youth ministry management tools, thriving in your first two years of ministry, and helping students find a faith that lasts.

Thursday night, Mark Matlock shared 5 Reasons Why the Church Needs Youth Ministry. In those times of doubt, when you’re wondering if the countless hours you’re investing in the lives of students and families matter, you have to keep in mind just how important students are to the church and the impact they have on the body of Christ, Mark reminded us. If you weren’t there, here’s a link to another time when Mark shared the same 5 Reasons.

Then, the schedule kicked into full gear on Friday and included the first round of seminars, Idea Lab interviews, and family room gatherings.

Patrick Lencioni shared some incredible leadership insights during the Big Room Friday Night. He challenged us to remember our responsibilities as leaders, how a healthy team includes difficult stuff like vulnerability, honest disagreements, and strong accountability. He made a great point that leaders have to love their teams enough to hold them accountable to their work. If we don’t, we’re missing opportunities to help our teams grow.

Brian Wurzell’s team and our crew behind the sanctuary and chapel spaces did an amazing job leading us in worship all weekend, creating room for us to reflect and respond to every moment of NYWC.

Saturday morning, Kara Powell reminded every youth worker of the dangers of exhaustion, saying that “exhaustion is the new status symbol of youth ministry.” There are so many good things that we can spend our time on, but the reality is that we can’t do all of them. We will eventually have to turn down opportunities and block out times in our schedule to refuel, or we’ll kill ourselves and our ministries. Every time we say “yes” to something, we have to be OK with saying “no” to something else. 

All throughout the weekend, Crystal Kirgiss kept asking youth workers why youth ministry matters and what new, different ideas they had for involving youth in vital ministry. As always, the responses were remarkable and included some profound insights from participating youth workers.

Francis Chan unpacked one simple question for us Saturday evening… What if our ministry was simply known for knowing Jesus? Francis reminded us that Jesus was the only one able to bring the dead to life. There is no game, program, dynamic speaker, or amount of pizza that can bring life to our students. This gave us so much hope, reminding every youth worker that no matter what limitations our ministry might have, if we work diligently to be known for knowing Jesus, God will do miraculous things in the lives of our students.

The late-night options continued Saturday night with amazing stuff like a live Download Youth Ministry Webshow and the powerful presentation of Laughter Is Sacred Space from Ted Swartz, which shared the struggles, heartache, and the ultimate hope found in the story of Lee Eshleman’s life with bipolar disorder.

Sunday morning, James White wrapped up our Big Room sessions with a message about the hope we find in the lonely hours. When Jesus felt the weight of his calling, praying in the garden of Gethsemane for another way, he was experiencing a lonely hour. In the midst of our own lonely hours, Christ meets us there, he suffers with us, and he shows us that he never gives up on us. Every youth worker took a deep breath, remembering once again that Christ shows up to be with us even in our darkest moments.

If you were with us in Sacramento, it meant the world having you a part of this special tribe of youth workers and it would not have been the same without you. It is difficult to capture everything from a weekend like NYWC, but you’ll enjoy some reminders in this short recap video.

If you’re planning to join us in Atlanta, we can’t wait to be with you, pray with you, and be encouraged alongside of you and your ministry. Haven’t signed up yet? There’s still time! Check out all the info for NYWC Atlanta HERE.

By Jacob Eckeberger on October 15 2014 | 0 Comments

YS Idea Lab: Best Youth Ministry Ideas from DYM

By Youth Specialties on October 12 2014 | 0 Comments

In this YS Idea Lab, Neely McQueen interviews Josh Griffin about his 10 best youth ministry ideas from DYM. Even though they try really hard to get to all 10, they only hit 5... BUT those 5 are awesome ideas!


If you don't have time to watch all of the video, here are the highlights: 

1) "Fact or Fiction" apologetics series with guest speakers in their entry level program that addresses tough questions about Christianity.
2) "You Own The Weekend" is a completely student led weekend of youth ministry services. 
3) "Insta-Life" series that utilizes instagram and pulls out some key talking points that relate to our spirituality. 
4) Have students buy pizza for the janitors in their high schools to show how important it is to serve others. 
5) "Post-It Note project" where students in your ministry write encouraging post-it notes for each student in their high school and stick them to their lockers. 

Check out the full YS Idea Lab playlist HERE.

By Youth Specialties on October 12 2014 | 0 Comments

Trending This Week (Oct 10)

By Jacob Eckeberger on October 09 2014 | 0 Comments

Every Friday we pull our favorite links from across the inter-webs. This week's trending links include 3 takeaways from NYWC, ideas of what to do after the big conferences, big motivation killers for any team, 3 emerging apps for students, and plenty of fuel for your procrastination. 

Blogs From This Week

Coby Cagle (@CobyCagle) shared: "Two Questions to Ask Before You Plan a Mission Trip" - CLICK TO VIEW

Jonathan McKee (@InJonathansHead) wrote a really helpful perspective for small group leaders: "Why Won't They Listen? The Cry of the Small Group Leader" - CLICK TO VIEW

Blogs From Other Great Youth Workers This Week

The good folks over at Next Generation Journal (@NxtGenJournal) wrote a great post: "3 Takeaways from NYWC Sacramento" - CLICK TO VIEW

Justin Knowles (@justinknowles3) shared some great ideas over at @DownloadYM: "What Do You Do After The Big Conference" - CLICK TO VIEW

Rick Watson (@iamrickwatson) passed along a great reminder for anyone leading a team: "10 Biggest Motivation Killers & How to Fix Them" - CLICK TO VIEW

Adam Mclane (@mclanea) put together a good list to review: "4 Emerging Apps for High School Students" - CLICK TO VIEW

Carey Nieuwhof (@cnieuwhof) interviewd Kara Powell (@KPowellFYI) about: “Why young adults are walking away and what you can do about it” - CLICK TO VIEW

Fun Things To Fuel Your Procrastination

Alfonso Ribeiro did the Carlton on DWTS - CLICK TO VIEW

Danny Macaskill rides his mountain bike on the craziest mountain ridge - CLICK TO VIEW

Guy wipes out while skating and singing Canada’s national anthem - CLICK TO VIEW

A baby adorably flexes with his dad - CLICK TO VIEW

An amazing stop-motion parkour video - CLICK TO VIEW

By Jacob Eckeberger on October 09 2014 | 0 Comments

Two Questions To Ask Before You Plan A Mission Trip

By Youth Specialties on October 07 2014 | 0 Comments

We are so fortunate to know youth workers like Coby Cagle that are doing great work in youth ministry and are willing to share guest blog posts like the one below.  

Original photo by Natalie Maynor.

School has started, fall programming has launched, and you’re basking in the warmth of a summer of youth ministry that was well done. Congratulations—now it’s time to rest, right? While I do believe we must schedule in seasons of rest for our minds and souls, the beginning of fall is not one of those seasons. It is already time to start planning for next summer’s mission trip.

I’ll address some practical mission trip planning tips in a future post. First, we need to set a good foundation for a healthy approach to mission trips. The following two questions are intended to make you did deep into your mission trip theology. At the end of the day, you want to make sure your good intentions do not hurt your students or the people you are serving.

What is my purpose?

Once I was on a mission trip to build houses in Mexico with 80 middle school students. I’ll never forget this one, painful conversation that I observed. We were building a house for a woman and her family. The woman brought out a plate of tamales that she had made from scratch for our crew. The crew chief walked over to her and said, “No, no, no. We are here to serve you. We don’t need anything from you.”

The crew chief has a great heart and he had nothing but good intentions. But imagine how demeaning that entire process was for the woman we were trying to serve? We arrogantly believed that we had nothing to learn from the people were we serving. It is a dangerously wrong missiological approach that is present in most short-term missions projects.

Short-term mission trips can be a powerful experience for your group. However, if we aren’t careful, our good intentions may actually do the Gospel disservice by demeaning the community and damaging the culture.

Mission trips that I lead have four main purposes:

- Expose students to injustices locally and globally.

- Equip students with tools for a Gospel-driven response to the injustices.

- Pour resources into local ministries that are working to fight the injustices.

- Create intentional gatherings for my students to build relationships.

What is my posture?

My friend Corey Greaves is a Native American who runs a youth ministry on the Yakama Reservation in Washington. Through his friendship and through his short-term missions program, S.L.A.M. Trips, Corey has taught me the importance of going on mission trips as servant-hearted learners. While God may use your group to do good things on the trip, your kids have much to learn from the people they are serving. Go as servants who listen.

After thinking through these questions, we decided to start calling our trips “service and learning trips.” The new name accurately describes the philosophy behind the trips. Make sure your leaders, your students, and parents of your students understand your purpose and posture. This process will help ensure you’re approaching your trip in a way that enhances the lives of your students and the people you are trying to help.

Coby Cagle lives with his wife and two kids in Seattle, WA. He is the Youth Pastor at Quest Church and you can follow his meanderings on faith, family, and life at

By Youth Specialties on October 07 2014 | 0 Comments

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